New Starter — Employer Onboarding

Your new employee has submitted their personal details. Please complete the employment terms below to finalise onboarding.

Start Date

Employment Start Date

Working Pattern

Normal Working Days

Tick all days that apply

Mon Tue Wed Thu Fri Sat Sun

Normal Hours Per Week

Basic Pay

Pay Basis

Annual Salary (£)

Hourly Rate (£)

Daily Rate (£)

Commission-only employees have no fixed basic pay. Commission amounts will be entered each pay period.

Piece Description

What is each unit of work? e.g. "garment completed", "delivery", "unit packed"

Amount Per Piece (£)

Pay Frequency

Payment Method

Additional Pay Rates

Add any extra rates this employee is entitled to. Leave blank if none apply.

Holiday Entitlement

Holiday Basis

Pension

Include in Auto-Enrolment Assessment?

Yes No

Postponement Date (if applicable)

Leave blank if not postponing

NI Category

These questions help determine the correct NI category for this employee. Most employees are Category A — the answers below help identify exceptions.

Is this employee under 21 years old?

Yes No

Is this employee an apprentice under 25?

Yes No

Company Director

Is this employee a Company Director?

Yes No

Director NI Calculation Method

Annual method is the default. Pro-rata is used if the directorship started partway through the tax year.

Date Appointed as Director

TUPE Transfer

Is this a TUPE transfer?

Yes No

For TUPE transfers, we need the year-to-date figures from the previous employer's payroll

Previous Employer Name

Previous Payroll Reference

Gross Pay to Date (£)

Tax Deducted to Date (£)

Employee NI to Date (£)

Employer NI to Date (£)

Employee Pension to Date (£)

Payroll & Job Details

Payroll ID / Employee Reference

If your company uses employee reference numbers. Leave blank if not applicable.

Job Title

Department

Notes for Payroll

Anything else the payroll team should know (e.g. irregular hours, allowances, bonus arrangements)

Right to Work Verification

The employee has declared they have a legal right to work in the UK. You must verify their documentation before their start date.

I confirm that I have verified this employee's right to work in the UK, or will do so before their start date.

Complete Onboarding

Onboarding Complete